Expensorr for Etsy and Online Sellers

A solo Etsy or online seller's expenses split into two kinds that get tracked very differently in practice: the shop subscription, print-on-demand fees, and packaging supplies you pay for no matter which product is currently listed, and the materials bought for one specific product line or batch. Folding both into a single "supplies" total tells you what you spent, not whether a product line actually cleared its real cost once materials and the platform's own cut are counted against it.

Why a single "supplies" category breaks down for a shop

A category like "Materials" or "Supplies" gives you a total, not which product line it served. If you buy beads, ribbon, and packaging across a dozen listings in a month, "Materials: $410" is true and useless on its own — it doesn't say whether your best-selling earring line actually covered its share of what it took to make and ship it.

Expensorr separates categories from labels for exactly this reason. A category describes the kind of spending — materials, packaging, software, shipping supplies. A label attaches who or what it was for — a product line, a collection, a batch. Your Etsy Plus subscription can sit in the Software category with no product-line label at all, because it's genuine overhead, while a specialty clasp bought only for one bracelet collection carries that line's label and nothing else.

What Etsy actually takes before you see the money

Before materials or subscriptions even enter the picture, Etsy's own cut sets the floor every listing has to clear. Etsy charges a $0.20 listing fee per item (renewing every four months or on sale), a 6.5% transaction fee on the item price plus shipping and gift wrapping, and a payment processing fee of 3% plus $0.25 per sale for US-based sellers, according to Etsy's own Fees & Payments Policy. On a $100 order, that's roughly $9.95 in combined Etsy fees before you've spent a cent on the product itself — Expensorr doesn't track this side of the ledger (it's Etsy's fee, not your purchase), but it's worth stating plainly since it's the number every material and subscription cost below has to be priced against.

The costs that actually pile up

Etsy Plus. Etsy's optional shop subscription costs $10 a month and includes 15 listing credits (a $3 value) and a $5 Etsy Ads credit each billing cycle, plus advanced shop customization and restock notifications, per Etsy's own Fees & Payments Policy and help documentation. The credits offset most of the fee if you use them, but the renewal itself is a recurring charge worth recording rather than losing track of against any single month's sales.

Print-on-demand platform fees. If you sell designs without holding inventory, Printify's Premium plan is $39 a month (or $24.99 a month billed yearly) for up to 33% off product costs and 10 stores per account, above a free tier capped at 5 stores, per Printify's own pricing page. Printful's Growth plan is $24.99 a month for discounted product and branding pricing, above a free tier with unlimited stores but no discount, according to Printful's own pricing page — and Printful states the Growth fee is waived once a shop reaches $12,000 in yearly sales. Neither of these produces a receipt you'd think to photograph; it's a card charge that recurs whether or not that month's sales covered it.

Raw materials and components. Fabric, beads, clasps, wood, printing stock — the costs most directly tied to what you actually made, and the ones most worth attaching to a specific product line since they're what determines whether that line is actually profitable.

Packaging and shipping supplies. Boxes, tissue paper, branded stickers, poly mailers — mostly overhead you use across every order, occasionally upgraded for one specific collection's presentation.

Craft and design software. A Canva or Adobe subscription used to design listing photos or product mockups — a cost shared across your whole shop, not any one line.

Photography equipment and props. A lightbox, backdrop paper, or a prop bought specifically to photograph one new collection.

Overhead versus a specific product line

Getting this right matters more than getting every category perfect. Label your Etsy Plus renewal to every product line and each one looks more expensive to run than it is; leave a line's specialty materials unlabeled and that line looks more profitable than it actually was when you're pricing the next batch.

What a print-on-demand plan actually costs

Neither of these tools tracks your own spending — they handle production, fulfillment, and product discounts. Expensorr isn't a substitute for one; it's what sits alongside it to keep the subscription itself, along with materials and everything else you pay for to run the shop, out of a folder of screenshots and email receipts.

Before you close the books on a batch

Capturing it without slowing down a shop day

None of this is worth doing if it takes longer than making the product. Photograph a supplier receipt or forward an invoice email and Expensorr extracts the merchant, date, total, and a suggested category into a draft you confirm — a few seconds between orders, not a separate bookkeeping session later. For a cost with no receipt at all, like cash paid at a craft fair supply booth, say what you spent and Expensorr parses the sentence instead. How to track expenses from receipts covers that capture flow in more detail.

Multi-currency matters if you order materials from an overseas supplier or sell to international buyers who pay in another currency — Expensorr supports 75 currencies and keeps each transaction in the currency it actually occurred in. Tracking expenses in multiple currencies covers the mechanics, and expense categories that actually work has the category setup this post builds on before you start labeling product lines on top of it.

What this does not solve

Worth stating plainly rather than discovering it later: Expensorr does not connect to your bank, Etsy shop, or any storefront platform, so a supplier order or a subscription renewal has to be scanned, spoken, imported, or typed in — nothing arrives on its own. It does not file taxes or calculate what's deductible; it keeps the record your accountant works from. It also has no per-listing profit calculator and doesn't pull in Etsy's own fees or your sales revenue — it tracks what a product line cost you to make, not what it sold for or what the platform took.

Cost

Every feature described here — labels, wallets, multi-currency, receipt scanning, voice capture — is free on both tiers. The free plan includes 20 AI receipt scans or voice captures a month, which comfortably covers a shop running a handful of active product lines; Premium removes that cap and changes nothing else.

Where to start

Expensorr for freelancers makes the broader case for solo, self-employed tracking if selling online is one of several ways you earn. The best expense tracker apps for freelancers is worth a look if you're still deciding between tools, and the best multi-currency expense apps covers that comparison in more depth if overseas suppliers or buyers are a regular part of your shop.

Sources, checked on 29 September 2026: Etsy's Fees & Payments Policy for the $0.20 listing fee, 6.5% transaction fee, 3%+$0.25 US payment processing fee, and the $10/month Etsy Plus subscription with its 15 listing credits and $5 ad credit; Printify's pricing page for the Premium plan at $39/month ($24.99/month billed yearly); Printful's pricing page for the Growth plan at $24.99/month, waived at $12,000/year in sales. Expensorr's capabilities and limitations are as recorded on this site. Third-party prices and fees change; verify before you budget around them.